As a real estate broker you are going to want to work with your client and the title unit to confirm who has the authority to sign on behalf of the entity vested on title. You can receive this confirmation by submitting the necessary documents to the title unit for review. Ideally, as a listing broker this would be confirmed when you are taking the listing and ordering the preliminary title report. Your time is money and the last thing you want is to have a listing agreement signed by someone who does not have the authority to sign resulting in an unenforceable listing contract. Similarly for a selling broker, as soon as your client advises you that they intend to hold title in the name of an entity, the title unit is going to need the supporting documentation to confirm the authorized signers.
As a convenient reference, here is what the title unit will need for the following three most important entities that hold title in our state:
Trusts – a copy of the Trust Agreement or many Trusts have a section titled Certificate of Trust or Abstract of Trust that will include the pertinent information for the title unit to review.
LLC – a copy of the Operating Agreement and Certificate of Formation.
Corporation – a copy of the Articles of Incorporation and a copy of the Resolution authorizing the sale or purchase indicating who has signing authority.